MyCIPO Patents – What to expect

MyCIPO Patents – What to expect

In spring 2024, CIPO is launching a new online portal for patent services called MyCIPO Patents. The new portal will serve as a centralized online platform to improve how you file, track and manage your patent files.

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To ensure a smooth transition, CIPO is deploying the portal in a phased approach, making functionalities available in a progressive manner.

What to expect
  • A modern and optimized client experience
  • Easy, secure and efficient online transactions
  • Direct and secure 2-way transmission of information between internal and external IT systems 
  • A centralized location for all e-services related to national applications, once fully launched 
  • Confirmation receipts to give you peace of mind when submitting requests
Key features

At the initial release, MyCIPO Patents will allow you to:

  • file Patent Cooperation Treaty (PCT) national entry requests (NER)
  • pay maintenance fees on a single or multiple application(s) or patent(s)
  • save draft applications and submissions that have not yet been submitted (Work in Progress)
  • view history of submissions
  • share access among members of the same office
  • receive an application number immediately upon successful submission of a NER

When fully launched, MyCIPO Patents will also allow you to:

  • file new regular applications and divisional applications
  • initiate a submission on a single or multiple application(s) or patent(s)
  • access information and correspondence related to unpublished applications by authorized users (at first, this feature will only be available for applications where all agents of an office are appointed using MyCIPO Patents)
Important changes

The MyCIPO Patents portal will bring many benefits and improvements to CIPO services. In order to achieve these improvements, the following changes will occur at initial release:

Patent maintenance fees

  • The patent maintenance fee electronic service will be decommissioned as a payment tool. However, it will remain accessible to review payment history made before the initial release of MyCIPO Patents. Maintenance fee payments will need to be paid through MyCIPO Patents.
  • You will no longer be required to obtain an activation code to pay your maintenance fees. Furthermore, it will no longer be possible to retrieve a list of applications or patents with a maintenance fee due within a set period of time and pay these together. It will, however, remain possible to pay by file upload, but the .xml file schema will be updated and there will be a limit on the number that can be submitted at the same time.

General changes

  • Some of the fields will be pre-populated for you, since MyCIPO Patents is connected to the internal intellectual property rights management system.
  • The NER online solution will no longer be available as a standalone tool. The features of the NER online solution will be integrated within MyCIPO Patents in a phased approach, starting with the features listed above in Key features. For the initial release of MyCIPO Patents, NER filings will not be able to be submitted together with a request for examination, advanced examination, open for publication request, voluntary amendment or registration of documents. These other requests will need to be submitted through patents general correspondence or by fax, mail or in person. Once MyCIPO Patents is fully launched, these requests can be submitted through MyCIPO Patents after filing.
  • Fees will be calculated automatically.
  • It will not be possible to upload .xml files to auto-populate fields.
  • A submission on multiple applications or patents will be limited as to the number of applications or patents it can contain.
  • While initiated as one request through the MyCIPO Patents portal, the multiple submissions will be processed individually, and you may notice an increase in the number of office responses as a result.
  • It will not be possible to pay less than the full amount for a given fee.
  • An agent recordal number will no longer appear on a recording or registration certificate.
  • Email correspondence may come from a different email address.
  • The look of some of the outgoing correspondence may change slightly as the system used to create these documents will change.

Canadian Patents Database (CPD)

  • More documents will now be published on the CPD. Examples include: notices of allowance, notices of abandonment, filing certificates and acknowledgement requests for examination.
  • Paper and fax submissions will be viewable in the CPD more slowly than electronic submissions.
What will stay the same
  • Patents general correspondence will remain the same at the initial release of MyCIPO Patents. However, it will be decommissioned at or shortly after the full launch of the portal.
  • Patent e-filing will remain the same at the initial release of MyCIPO Patents. However, it will be decommissioned at or shortly after the full launch of the portal.
  • PCT international applications will continue to be submitted via the PCT e-filing tool.
  • The look of examiners' reports and courtesy letters will remain the same.
  • The Patent Order Form should still be used to order any documentation that it covers. However, the format of the documentation provided may be different.
MyCIPO Patents – Future improvements

Once MyCIPO Patents is fully launched, you will be able to:

  • file new regular applications and divisional applications
  • initiate a submission on a single or multiple application(s) or patent(s)
  • access information and correspondence related to unpublished applications by authorized users (at first, this feature will only be available for applications where all agents of an office are appointed using MyCIPO Patents)

We will continue to improve MyCIPO Patents after it is fully launched. Here are a few examples of future improvements:

  • Improving the information contained in a recording or registration certificate to allow better tracking, whether through reintroducing the agent recordal number on the certificate or otherwise
  • Increasing the limit within a submission on multiple applications or patents from the maximum number of applications or patent numbers at launch
  • Providing customization of default settings (e.g., language, method of correspondence, general authorization statement)
  • Expanding upon what additional elements can form part of an application filing submission
  • Notifying when patent agent is being associated to another organization
  • Having access to unpublished applications by authorized users for individual agents and non-represented applicants

Learn more

Visit our website regularly for updates about the launch of MyCIPO Patents.

Your feedback

We welcome your feedback and suggestions. If you have any comments or concerns, please send them via the MyCIPO Patents feedback form.