Identifying an application

Publication Date: June 17, 2019

This notice is intended to clarify the practice of the Trademarks Office with respect to written communications regarding trademark applications.

Subsection 4(1) of the Trademarks Regulations specifies that written correspondence to the Registrar in respect of an application must include the name of the applicant and, if known, the application number. 

Situations may occur in which an applicant or its agent must correspond with the Registrar and either the application number is not known, or one has yet to be provided.

In such a situation, in addition to the name of the applicant, the following must accompany any written correspondence to the Registrar in order to properly identify the application:

  • (a) a copy of the application, or
  • (b) a representation or description of the trademark, the approximate date on which the application was received by the Office, and, if applicable, the reference number given to the application by the applicant or their agent.