- 1.0 Establishment details
- 1.2 Legal name
- 1.3 Operating name
- 1.4 Banner
- 1.5 Address
- 1.6 City
- 1.7 Province
- 1.8 Postal code
- 1.9 Telephone number
- 1.1 Establishment identification number
- 1.10 Directions
- 1.11 Establishment notes
- 1.12 Latitude and longitude
- 1.13 Details of establishment's contact person
- 2.0 Device and examination data fields
- 2.1 Serial numbers
- 2.2 Approval numbers
- 2.3 Device type
- 2.4 Device subtype
- 2.5 Trade sector
- 2.6 Capacity and interval
- 2.7 Device notes
- 2.8 Device status
- 2.9 Product type
- 2.10 Examination types
- 2.11 Seal status
- 2.12 "As found" status
- 2.13 Examination results
- 2.14 Equipment identification number (for use by Measurement Canada only)
- 2.15 Physical standard type (for use by authorized service providers only)
- 2.16 Physical standard identification number
- 2.17 Physical standard expiry date
- 2.18 Temperature standard identification number
- 2.19 Temperature standard expiry date
- 2.20 Comments
- 2.21 Project number (for use by Measurement Canada only)
- 3.0 Revisions
Recognized technicians and Measurement Canada inspectors must enter information they deem necessary (e.g. reasons for device non-compliance, annotations, restrictions, etc.) in the ORA Comments field for the device. Where approvals allow for the use of audit trails instead of the usual seals, a comment must be recorded in the Comments field (refer to the specific approval document).
The following are examples of common comments and their descriptions.
Generic comments
“Repairs not carried out”
“Information plate is missing”
“Unreadable serial number”
“Defective indicating element”
Comments related to gravimetric devices
Example: “Repeatability - section error”
Note: Recognized technicians and Measurement Canada inspectors must provide the required information where square brackets [ ] appear in the table below.
| Comment | Description and notes |
|---|---|
| “This device is not suitable for buying or selling precious metals at the retail level. For industrial or wholesale use only.” | Mandatory annotation applicable to the initial examination of any Class II device with e > 0.010 g (10 mg). |
| “This device is not suitable for buying or selling gemstones.” | Mandatory annotation applicable to the initial examination of any Class II device with e > 0.001 g (1 mg), including those devices noted above. |
| “Not to be used to weigh a net load of less than [xxx] kg.” | Minimum quantity that can be weighed on the device as configured. This annotation must be used where the possibility exists that the device will be used below this minimum load. |
| “Portable installation valid until [date].” | Required when placing a portable vehicle scale in a portable installation. The date is generally no more than one year after the examination date. See STP-7 for more information. |
| “For prepacking use only” | Required for devices designed for prepackaging use only (i.e., retail food). |
| “Approaches were not completed at the time of the initial examination. The device owner agrees to complete the approaches in accordance with section 63 (SRNAWD), by May 31, [xxxx].” |
Required for vehicle scales installed in the winter when it is not always feasible to provide either permanent foundations or approaches due to ground frost.
Note: When an initial examination is scheduled for a vehicle scale under these circumstances, a letter of intent to complete the approaches in accordance with requirements by May 31 of the following year, signed by the prospective device owner, must be sent to the district manager of the nearest Measurement Canada office. |
|
“This device is not to be used for multi-draft weighing (no split load weighing).” |
Required whenever a short-deck vehicle scale is examined and there is a reasonable expectation that it may be used to weigh vehicles which are too long to be fully supported by the load receiving element. A typical example would be a 10 m scale used at a gravel pit to weigh trucks with trailers. |
|
“This device was examined at the factory as a portable device. All permanent installations will be subject to pertinent requirements.” |
Required when a portable device is examined in a factory but may ultimately be installed permanently. |
| “Suitable access to be provided/maintained for subsequent testing.” | Required whenever access to the device is likely to be hindered following initial examination. Typical installations include livestock scales that often have corrals built around them, which make subsequent access with test equipment impossible. |
| “The initial examination was performed at the factory. The scale(s) may require readjustment upon relocation from changes in acceleration due to gravity.” | Required for scales examined at the factory that can be affected by gravity (usually small capacity devices) at their final destination. |
| “The approval or manufacturer’s maximum capacity is [xxx] kg.” | Required for class approved scales when the legal maximum capacity (certified capacity) is lower than the approved or manufacturer’s nominal maximum capacity. |
|
“Approved load cells installed: Manufacturer: [xxx] Number of load cells: [xxx] Load cell certificate number: [xxx] Model: [xxx] Emax: [xxx]” |
Required upon initial examination of scale using a class approval. |
| “This scale was calibrated with a correction factor of [xxx]% post examination. If this scale is moved to another location, you must inform Measurement Canada. The scale may require recalibration.” | Required when biasing a scale (post examination) with a correction factor at a location other than the final destination because the difference in gravity between the locations affects the measurement beyond the limits of error. |
| “Indicator serial number [xxx] is a spare for scale serial number [xxx].” | Required when an indicator is certified as a spare. |
| “The value of the actual scale interval (d) is [xxx] mg.” | Required for a class II scale that has an actual scale interval (d) that is different than the verification scale interval (e). The value of the verification scale interval is captured in the Interval field. |
|
“Category of device [1, 2 or 3] Event counter number [xxx] Event logger number [xxx] Last access to calibration parameter [DD/MM/YYYY]” |
One or more of these four independent comments is required when a scale is fitted with an audit trail, as per the Terms and conditions for the approval of metrological audit trails. |
|
“Speed of the belt: [xxx] Speed of the conveyor: [xxx] Serial number of the bucket: [xxx]” |
Required as per the specifications or NOA. |
| “Draft size at time of examination is [xxx].” | Required for bulk weigher at time of examination. |
| “Load receiving elements [xxx], [yyy], [zzz] and indicator [123] form a multi-deck scale.” | Required for multi-deck scales. |
Comments related to volumetric devices
Example: “Temperature error of [x.x]° C”
Note: Recognized technicians and Measurement Canada inspectors must provide the required information where square brackets [ ] appear in the table below.
| Comment | Description and notes |
|---|---|
| “Meter # [x] must not be used at flow rates below [minimum flow rate].” | Required in cases where it is possible to operate a meter below its approved minimum flow rate. |
| “Meter # [x] product depletion test conducted at [xxx] lpm.” | Required if a device owner or service company will slow down the delivery rate of a system so that it will pass the product depletion test. As they may increase the flow rate following the examination, it is desirable to know at what flow rate the test was done. |
| “The device(s) described above is (are) not to be used in trade when the automatic temperature compensation feature is not in use.” | Required to inform the trader that the ATC cannot be turned off without the permission of a Measurement Canada inspector. See bulletin V-19, section 4.2.4. |
|
Liquid Controls meter example:
“Unit #12, meter #1, products 1, 3, 6 and 10, 730 = 537.7654 P/L” |
This comment means that vehicle 12, meter 1, was set up to measure gasoline as products 1, 3, 6 and 10. The density value was set at 730 kg/m3 and the pulses per litre, as left, were 537.7654. |
|
Mid:com register example:
“Unit# 6, meter #1, 730 switches 1, 0, 9, 8, 4, 5, 2” |
N/A |
|
AccuLoad register example:
“Meter# 6, rack# 2, Basek = 13P/L, MMF= 1.000, MF1=1.0017 @ 1350LPM, MF2 = 1.0021 @ 600LPM, density 730 ATC and APC” |
N/A |
|
“Register common to meters #1 and #2, [product and calibration information to be entered for each meter].” |
Example for meters in general:
Meter #1 s/n: 12345 Register s/n: R1234 Product: 11
Meter #2 s/n: 3456 Register s/n: R1234 Product: 10 |
| “The register must be reset to zero prior to delivery, with pump engaged and hose extended to delivery length. Register pre-set use is not permitted for deliveries requiring more than 150 feet of unreeled hose.” | Required in cases where a brand new fuel truck hose assembly exhibits hose expansion errors beyond the acceptable limit or error. |
|
“The device was calibrated for and can only be used in trade to measure [generic name of product and density].”
Or, in cases where the meter was not tested with the actual product, it is desirable to indicate the liquid and factors used:
“Meter # [x] was not tested on [product name]. P/L of [xxx.xxxx] with [alternate liquid name] used. This may result in under-registration errors for this product.” |
General restrictions for liquid measuring devices (gasoline dispensers, vehicle or rack mounted meters). |